Action Officer Junior 120-002
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IC-CAP LLC is a Woman Owned / HUBZone Small Business working in the Department of Defense and Intelligence Community. We are always looking for highly talented, energetic, and dynamic professionals that are interested in protecting the defense of our nation.
Some of the positions are future positions. Please look at the opening line of the job description to determine if this is an open or future position.
Our positions are not remote unless stated in the job description below.
We are looking to fill this position at the following location(s):
- Washington, DC
Job Description
Action Officer Junior:
The Action Officer will be working as part of an exciting team, providing high level business, operational, and executive support in a demanding, fast-paced professional services environment. The primary goals are to leverage the executives’ time, support the broader team, and successfully serve the Agency’s Mission. You have a deep commitment to advance national and economic security.
Role Highlights:
Provide calendar and communications support. Prioritize, manage, and coordinate complex daily schedules across multiple time zones, internally within DARPA, and for external meetings with top Corporate Executives, private investors, top tier venture and private equity fund managers, other DOD agencies, other USG agencies, start-up and venture accelerators.
Work closely with other Action Officer(s), and Commercial Strategy team members to support the commercial agenda of DARPA by ensuring government leads are well organized, prepared, and informed for meetings and other engagements, including handling, responding, collaborating and communicating with a broad range of requests from DIRO, other DARPA leaders, PMs, other Agencies, Corporate, and Venture/Private/Accelerator Investor requests.
Prepare and provide weekly status updates and ensure data files are uploaded, named, and stored.
Plan and manage logistics, costs, and agenda for quarterly meetings to review portfolio/performance for optimal team impact.
Travel - Use the Defense Travel System (DTS) to book and modify frequent travel / coordinate travel arrangements, including booking flights, accommodation and ground transportation as required (within tight deadlines to enable a seamless travel experience); Submit and reconcile expenses.
Interact with Partners, Principals, and Directors to ensure understanding of individual priorities.
Provide general support to improve business processes and anticipate upcoming workload.
Provide support related to Agency activities, including industry events, DOD matters, and investor community.
Research industry trends in technology, investments, and innovation and share with the team.
Manage contacts for Chief, including updating electronic contacts from business cards.
Prepare documents, letters, emails, and presentations, as well as copy and distribute documents as requested.
Maintain document management systems and databases.
Prioritize correspondence based on urgency and importance.
Balance workload with other Junior Action Officers / Executive Assistants, Action Officers, and SETAs providing support to the team where appropriate.
Requirements:
Secret clearance, and or ability to secure clearance
Hybrid role, with onsite support needed for DARPA Home Week and support of other meetings/workshops/reviews, totaling an estimated 50% onsite at DARPA
Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency
Excellent organizational and time management skills; ability to meet deadlines
Excellent oral and written communication skills
Ability to work independently, to take initiative and to overcome obstacles
Ability to successfully manage competing priorities, keeping constant sight of the overall objectives
Ability to work effectively with all levels of the organization
High degree of flexibility in a demanding, fast-paced, and frequently changing environment
Strong service orientation in responding to customer needs
Ability to exercise judgment in managing confidential or sensitive information
Demonstrates respect for all individuals
Experience working successfully within a complex matrix structured team
Bachelor’s degree and 4 years’ experience or > 9 years of cumulative experience as an executive assistant/junior action officer required
5+ years’ experience with any combination of the following:
> 1 year supporting C-suite/corporate or
> 1 year supporting a leadership team at a private/ venture/equity, and or family office or tech accelerator or
> 1 year supporting a commercial client making M&A, JVs, Licensing investments of technology